INSTRUCTIONS FOR PARTICIPANTS

The following information is provided to assist speakers with the preparation of their presentation. You shall comply with these instructions and guidelines in order to make sure that your presentation will go smoothly. If you need any further information please contact the IAFFE 2024 Conference Committee at iaffe2024@premc.org

ONSITE

For all onsite participants

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Please go to the welcome desk when you arrive at the Conference venue to register. The welcome desk is in the Theatre, near the entrance at 5 Piazzale Aldo Moro. Pre-Conference Workshop participants may register on Tuesday 2nd July, in Aula 1, DSS (Main Campus).

For oral presenters

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Please upload your Powerpoint presentation onto the submission platform before the Conference. You will receive an email to announce when to do this. We also request that you bring a copy of your presentation to the Conference on a USB stick as a backup.

Please arrive at the room where your presentation is scheduled 15 minutes prior to the beginning of the session and make yourself known to the session Chair.

Every session will last 90 minutes, with 4 presentations of 15 mins each and 30 minutes for questions, answers and discussion.

For poster presenters

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Your poster shall have a vertical or “portrait” orientation and be at A0 Format: 841 x 1189 mm.

The poster shall be readable from a distance of 2-3 meters. This means that all lettering should be at least 8mm high and that the graphs and diagrams should be drawn with a minimum line width of 1 mm.

You shall organize and align your content with columns, sections, headings, and blocks of text. Include title, collaborators, abstract, background/literature review, research questions, materials, approach, process, or methods, results/conclusion, future directions, acknowledgments and contact information. You can find the event banner here if you want to include it in your poster.

Please avoid abbreviations, acronyms, and jargon.

Your poster shall be self-explanatory so that you are free to supplement the information and discuss particular points raised by viewers during your presentation session. Discussion becomes difficult if you need to spend time explaining your poster to viewers.

ONLINE

For online participants

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☑ Using ZOOM: Please note that ZOOM will be used during this meeting, we have made a tutorial to explain how to use ZOOM. If you are not familiar with this tool then we highly recommend testing it before the conference. Our team is available to help and schedule a live test with you from now, just send us an email at iaffe2024@premc.org

☑ Naming yourself: You should put your real first and last name as a username on ZOOM. If you represent a country or an organization, please indicate the name of the country or organization first and then your name. A tutorial is available to explain how to rename yourself.

☑ Asking a question: Please note that all the participants are muted during the talks but can ask questions during the Q&A session. To do so, please use the chat or use the raise hand feature.