hybrid conferences

 

At PremC, we are specialized in organizing in-person conferences since 2015. We have organized more than 35 conferences between 2015 and 2020 in 5 different countries (France, Germany, Israel, Italy, and Spain): project management prior to the conference, total management of the logistics on-site and follow-up post-conference, a 360 expertise.

Since the start of COVID-19, we have put all our efforts and expertise into the field of digital in order to provide the community with a ready-for-use solution. We have organized more than 120 virtual events in just 18 months since March 2020: full technical assistance, interactivity, and reactivity are the core of our solution.

Therefore, it came out naturally for us to develop a solution for hybrid conferences. Of course, we are still thinking that in-person meetings are the best way to communicate with each other, but virtual conferences have shown undeniable advantages and we are convinced that the future of events will be hybrid.

Once again, we have designed our solution by focusing on human interactions: we must ensure remote participants feel as much integrated into the conference as the people physically present on-site. For example, an online participant can ask written or oral questions, make a presentation or discuss very easily with an on-site attendee. Moreover, the platform used for virtual conferences has been upgraded in order to meet the needs of hybrid. As usual, our expertise allows us to deliver full technical assistance.

PRIORITY TO INTERACTIVITY!

Mobile control unit

Fully mobile online capture and streaming solution.

 

z

Sound system

Depending on the layout of the rooms we can provide the needed system.

 

w

Interactivity

Possibility to do a remote presentation, to discuss by audio-video with the physical room.

Replay

Recordings of the event and post conference online accesses.

Welcome Desk

Welcome and badge delivery on site. A virtual welcome desk is also an option.

d

Parallel sessions

Possibility to have several parallel sessions and to jump from one room to another for participants.

 

FURTHERMORE…

l

Dashboard Design

It must be easy to use, ergonomic and intuitive.

 

Platform choice

The used tool must handle bad connexions, even in the specific case of a speaker doing a presentation and sharing his screen.

 

Communication

Construction of a communication plan explaining to the participants the choice to organize a virtual conference in order to contribute to the good understanding of this decision. 

ONE EXAMPLE OF HYBRID CONFERENCE THAT WE HAVE ORGANIZED

Mois du Mexique in June 2021. Through this conference, the Sorbonne University wanted to celebrate its historical collaboration with the UNAM University in Mexico, with more than twenty activities: conferences, books presentations, poems lectures, music concerts, movies projection…

As it was really difficult to move between the two countries, so Sorbonne University decided to choose the hybrid solution. We collaborated with the communication team of the university to realize this project and we have taken over the totality of the technical part. We had to organize activities in a dozen of places, spread out between several campuses of the Paris University. Thanks to this fully mobile solution, we were able to adapt ourselves to each location and therefore contributed to the great success of this event.

feel free to contact us for more information

As always, it would be a pleasure to discuss your project and bring you a maximum of information before making your final decision.

How much does it cost?

Each project is unique and the requests are never the same. We will provide you with a large range of suggestions and help you in selecting the most appropriate options according to your conference needs. We can also agree on the registration fee structure and limit the cost of our services to the conference income in order to avoid any financial risk for you. The final cost will depend on the number of participants, the number of parallel sessions, the way of organizing the posters, the networking activities that you would like…So, the best would be to contact us in order to collect the details of your event and provide you with a customized free quotation.

Présentateur et participant pendant une session poster
Conférencier lors d'une session orale
Conférencier faisant une présentation
Participant et présentateur échangeant lors d'une session poster
Networking des participants pendant une pause café
Bureau d'accueil prodiguant des informations aux participants