Terms and Conditions

  1. Early Registration Rate
    In order to qualify for any ‘early registration’ rates, booking and payment must be received before the deadline date displayed in the conference website.
  2. Payments
    All bookings made prior to the conference must be paid in full to guarantee registration. Once payment has been received, a confirmation email will be sent. Registration will be confirmed only upon payment reception. In the case payment is to be done by a French public body, the reception of the French purchase order will be considered sufficient for registration confirmation. Please note that the registration and payment must be done (i) by March 15th 2025 to benefit from the early Bird rate, (ii) by May 15th 2025 to confirm oral communications in the program and (iii) by June 8th to confirm poster presentations in the program. In case the fee payment has not been received by May 15th 2025, oral communication will be cancelled by the organizers. In case the fee payment has not been received by June 8 th 2025, poster communication still can be displayed but will not appear in the program. Late registration remains possible during the conference at the registration desk, with immediate payment onsite.
  3. Substitutions & Cancellations
    In case they cannot attend, delegates may nominate an alternative person from their organization to attend, at no extra charge. This modification can be done at any moment, up to the delegate arrival at the conference, at the registration desk. In case of late-minute change, no modification of the program will be done;
    In case of cancellation by a delegate, the cancellation charges apply as follows:
    – More than 2 months prior to start of event: 10% of the registration fees.
    – From 2 months to 3 weeks prior to the start of event: 50% of the registration fees;
    – Less than 3 weeks prior to the start of event: no reimbursement of the registration fees.
  4. Access Requirements
    Delegates should advise of any special access requirements at the time of registration.
  5. Practical Information
    The necessary practical information will be sent to registered delegates by email at least seven days prior to the event. Any delegate not receiving the registration information should contact us by email to carbon2025@premc.org
  6. Alterations of the conference Program – Cancellation/Postponement of Event
    The organizers reserve the right to make alterations to the conference program, venue and timings.
    If, due to force majeure, the conference is postponed or the dates are changed, the organizers shall not be liable for any expenditure, damage or loss incurred by the delegate apart from the registration fees. The registration fees paid by the delegate will in this case remain valid for the conference at a postponed date.
    If, due to force majeure, the conference is cancelled, then the organizers could be held liable to reimburse the registration fees already paid. Having said that, the organizers booked a cancellation insurance policy and will do their best to reimburse partially the participants once all the remaining costs covered.
  7. Speakers
    Views expressed by speakers are their own. PremC cannot accept liability for advice given, or views expressed, by any speaker at the conference or in any material provided to delegates.
  8. Photography & Filming
    For promotional purposes, there may be a photographer and video production taking place during the conference. Delegates who do not wish to be filmed or recorded should advise the organizers by email to info@premc.org prior to the event.
  9. Credit photos
    blueringmedia / 123RF Banque d’images
    lculig / 123RF Banque d’images
    lightwise / 123RF Banque d’images
    racorn / 123RF Banque d’images
    Elen31 / Fotofolia.com
    Zera93 / Fotofolia.com
    xetra / 123RF Banque d’images
    lonely11 / 123RF Banque d’images
    © 2015 ForWallpaper.com
    Fabian Kießling photographer: Armin Kübelbeck, CC-BY-SA, Wikimedia Commons
  10. Data Protection
    By submitting registration details, delegates agree to allow PremC and the SFEC to contact them regarding the conference. Delegates who do not wish to receive such communications shall email info@premc.org. 
  11. Websites & Links
    The conference and associated PremC websites may link to other websites and networking tools provided for the convenience of the users. The contents of these websites are maintained by their owners, for which PremC takes no responsibility. Neither can responsibility be taken by PremC for contents of any website linking to the conference website.
  12. Insurance
    It is the responsibility of the delegate to arrange appropriate insurance cover in connection with their attendance at the conference. PremC cannot be held liable for any loss, liability or damage to personal property.
  13. Speakers Terms & Conditions
    PremC may use the speaker’s name for promoting delegate attendance at the conference.
    All presentations including associated artwork and illustrations will be deleted from computers after the conference and will not be transferred to third parties.The presentations must be objective and completely free of advertising and commercialism.
  14. Plagiarism and Collusion
    “Plagiarism” occurs when someone misrepresents, as his or her own work, the work, written or otherwise, of any other person or of any institution. Examples of forms of plagiarism include:
    • The verbatim (word for word) copying of another’s work without appropriate and correctly presented acknowledgement;
    • The close paraphrasing of another’s work by simply changing a few words or altering the order of presentation, without appropriate and correctly presented acknowledgement;
    • Unacknowledged quotation of phrases from another’s work;
    • The deliberate and detailed presentation of another’s concept as one’s own.
    “Another’s work” covers all material, including, for example, written work, diagrams, designs, charts and pictures, from all sources, including, for example, the internet, journals, textbooks and essays.
    “Collusion” occurs when, unless with official approval (e.g. in the case of group projects), two or more people consciously collaborate in the preparation and production of work which is ultimately submitted by each in an identical, or substantially similar, form and/or is represented by each to be the product of his or her individual efforts.
    Each participant to PremC events confirms that he has neither committed plagiarism nor collusion and he has declared all co-authors in case of collaborative work.
  15. Badges
    Conference identification badges are mandatory and will be required for admission to all conference venues and activities (including social events).

If you have any questions about these Terms & Conditions, please contact us.