INSTRUCTIONS FOR PARTICIPANTS

For all presenters

–

  You shall go to the welcome desk when you arrive at the conference venue to collect your welcome bag, program and other related materials.

  You shall come back at the welcome desk after your presentation to collect your certificate of presentation (available only for those who have requested the document during the registration).

  Please preload on your laptop all needed documents in case of WIFI issue.

  The detailed schedule of presentations should be ready and published on the event website around 15 days before the conference

For oral presenters

–

  You shall load your Powerpoint presentation onto the submission platform before the conference, you will receive an email to announce when this step will be available. You shall also bring a copy of your presentation to the conference on a USB stick as a backup.

  You shall arrive at the room where your presentation is scheduled 15 minutes prior to the first presentation in that session and make yourself known to the session Chair.

  You shall stay for the whole session – for your paper and the papers of other speakers in that session – in order to enable the delegates who wish to speak with you at the end of the session to be able to find you easily.

  Your presentation shall last 15 minutes, followed by the Questions & Answers session. In the interest of fairness, please make sure to respect your given time. The workshop sessions will last 1h30 as a whole. The Chair will time your presentation and provide you with a 2-minute warning. Please keep a strict eye on the time during your presentation.

  Make every effort to hold your audience by maintaining eye contact, modulating your voice and employing a lively delivery.

  Speak loudly and clearly so that you can be heard by the audience.

  Humour is always appreciated to keep the audience interested, but please avoid jokes that might be offensive to the audience.

For poster presenters

–

  Your poster shall have a vertical or “portrait” orientation and be at A0 Format: 841 x 1189 mm.

  The poster shall be readable from a distance of 2-3 meters. This means that all lettering should be at least 8mm high and that the graphs and diagrams should be drawn with a minimum line width of 1 mm.
Use a clear typeface.

  You shall organize and align your content with columns, sections, headings, and blocks of text. Include title, collaborators, abstract, background/literature review, research questions, materials, approach, process, or methods, results/conclusion, future directions, acknowledgments and contact information. You can find the event banner here if you want to include it in your poster.

  You shall avoid abbreviations, acronyms, and jargon. Avoid fuzzy images; make sure all graphics are high-resolution and easily visible.

  Your poster shall be self-explanatory so that you are free to supplement the information and discuss particular points raised by viewers during your presentation session. Discussion becomes difficult if you need to spend time explaining your poster to viewers.

  You shall bring an A0 hardcopy poster to the conference.

  Lists with your name and assigned poster ID will be available and displayed in the venue.

  You shall give your poster to our staff at the welcome desk. We will hang it on for you before the session. You shall stand next to your poster for the duration of your scheduled presentation.

For virtual participants

–

☑ Using ZOOM: Please note that ZOOM will be used during this meeting, we have made a tutorial to explain how to use ZOOM. If you are not familiar with this tool then we highly recommend testing it before the conference. Our team is available to help and schedule a live test with you from now, just send us an email at enrio2023@premc.org

☑ Naming yourself: You should put your real first and last name as a username on ZOOM. If you represent a country or an organization, please indicate the name of the country or organization first and then your name. A tutorial is available to explain how to rename yourself.

☑ Asking a question: Please note that all the participants are muted during the meeting. If you want to ask a question during the Q&A session, please use the chat or use the raise hand feature.

For virtual live presentation

–

☑ Testing call: Please note that you can book a short testing session with the organizing team, contacting us at enrio2023@premc.org. The test session should last about 5 minutes.

☑ Being on time: It is helpful if you connect 15 minutes prior to your session to ensure your connection is working, as well as your device.

☑ Timing for talks: Each speaker has 15 minutes for the presentation followed by discussion with the audience. Please have a timer near you to ensure you do not run over.

For poster presentation

–

☑ Sending us a poster: Please note that no poster session will be arranged online. However, you can send us a version of your poster at enrio2023@premc.org and we will display it on the ENRIO website. You can include your contact for other participants to send you their questions. In order to avoid any technical issues, please send us a PDF version. Besides, the PDF should be named as follow: Author_Poster.pdf and the size should not exceed 25 Mo. All the posters will be available online for the participants before the conference in order to provide the audience with an overview of your work.

☑ The recommended format is the landscape format.

☑ You shall organize the poster in a way that is clear, orderly, and self-explanatory. The poster must cover the same content as the abstract. You shall label different elements as 1, 2, 3, or A, B, C. This will make it easier for a viewer to follow your display. You shall design the individual sections of your poster so that they can be quickly read; please, avoid large blocks of text and long sentences.

☑ You shall place the title of your paper clearly at the top of the poster to allow viewers to easily identify your paper. Indicate the authors’ names and address information in order to allow interested viewers to contact you for more information.

☑ You shall avoid abbreviations, acronyms, and jargon. Avoid fuzzy images; make sure all graphics are high-resolution and easily visible. You shall make sure that there is enough contrast between the color of the text and the poster’s background.

☑ All posters shall be in English. You shall not use special characters (e.g. «, Ö, Ø, ñ, ε, ®, ý, }, {, etc.) to name your file. Do not use passwords or encryption with your files.