Terms and Conditions

Payments
Any registration made prior to the conference must be paid in full to guarantee actual registration. Once payment has been received, a confirmation email will be sent to the registered delegate. Registration will be confirmed only upon payment reception. In the case payment is to be done by a French public body, the reception of the French purchase order will be considered sufficient for registration confirmation. Please note that the registration and payment must be done (i) by March 15th 2025 to benefit from the Early Bird rate, (ii) by May 15th 2025 to confirm oral communications in the program and (iii) by June 8th to confirm poster presentations in the program. In case the fee payment has not been received by May 15th 2025, oral communication will be cancelled by the organizers. In case the fee payment has not been received by June 8th 2025, poster communication still can be displayed but will not appear in the printed program; changes will be made on online documents as long as it is possible for the technical staff to do so. Late registration remains possible during the conference at the registration desk, with immediate payment onsite (credit card or cash).
Substitutions & Cancellations
In case they cannot attend, registered delegates may nominate an alternative person from their organization to attend, at no extra charge. It is kindly asked to the delegates to inform the organizers as soon as possible. This modification can however be done at any moment, up to the delegate arrival at the conference, at the registration desk. In case of last-minute change, no modification of the program will be done.
In case of cancellation by a registered delegate, the cancellation charges apply as follows:
– More than 2 months prior to the start of event (i.e. from April 29th, 2025): 10% of the registration fees are retained;
– From 2 months (i.e. from April 29th, 2025) to 3 weeks (i.e. to June 8th, 2025) prior to the start of event: 50% of the registration fees are retained;
– Less than 3 weeks (i.e. from June 9th, 2025) prior to the start of event: no reimbursement of the registration fees.
Access Requirements
Delegates should advise the organizers of any special access requirements at the time of registration. by email to carbon2025@premc.org.
Practical Information
The necessary practical information will be sent to registered delegates by email at least seven days prior to the event. Any delegate not receiving the registration information should contact us by email to carbon2025@premc.org
Alterations of the conference Program – Cancellation/Postponement of Event
The organizers reserve the right to make alterations to the conference program, venue and timings.
If, due to force majeure, the conference is postponed or the dates are changed, the organizers shall not be liable for any expenditure, damage or loss incurred by the delegate apart from the registration fees. The registration fees paid by the delegate will in this case remain valid for the conference at a postponed date.
If, due to force majeure, the conference is cancelled, the organizers shall not be liable for any expenditure, damage or loss incurred by the delegate apart from the registration fees. Regarding the registration fees already paid, the organizers booked a cancellation insurance policy and will do their best to reimburse partially the participants once all the uncancellable costs are covered. No profit will be made by the organizers in case of cancellation.
Speakers
Views expressed by speakers are their own. Neither the SFEC nor PremC can accept liability for advice given, or views expressed, by any speaker at the conference or in any material provided to delegates.
Photography & Filming
For promotional purposes, there may be a photographer and video production taking place during the conference. Delegates who do not wish to be filmed or recorded should advise the organizers by email to carbon2025@premc.org prior to the event.
Credit photos
blueringmedia / 123RF Banque d’images
lculig / 123RF Banque d’images
lightwise / 123RF Banque d’images
racorn / 123RF Banque d’images
Elen31 / Fotofolia.com
Zera93 / Fotofolia.com
xetra / 123RF Banque d’images
lonely11 / 123RF Banque d’images
© 2015 ForWallpaper.com
Fabian Kießling photographer: Armin Kübelbeck, CC-BY-SA, Wikimedia Commons
Data Protection
By submitting registration details, delegates agree to allow PremC and the SFEC to contact them regarding the conference. Delegates who do not wish to receive such communications shall email carbon2025@premc.org .
Websites & Links
The conference and associated PremC websites may link to other websites and networking tools provided for the convenience of the users. The contents of these websites are maintained by their owners, for which PremC takes no responsibility. Neither can responsibility be taken by PremC for contents of any website linking to the conference website.
Insurance
It is the responsibility of the delegate to arrange appropriate insurance cover in connection with their attendance at the conference. Neither the SFEC nor PremC can be held liable for any loss, liability or damage to personal property.
Speakers Terms & Conditions
The SFEC and PremC may use the speaker’s name for promoting delegate attendance at the conference.
All presentations including associated artwork and illustrations will be deleted from computers after the conference and will not be transferred to third parties.The presentations must be objective and completely free of advertising and commercialism.
Plagiarism and Collusion
“Plagiarism” occurs when someone misrepresents, as his or her own work, the work, written or otherwise, of any other person or of any institution. Examples of forms of plagiarism include:
• The verbatim (word for word) copying of another’s work without appropriate and correctly presented acknowledgements;
• The close paraphrasing of another’s work by simply changing a few words or altering the order of presentation, without appropriate and correctly presented acknowledgements;
• Unacknowledged quotation of sentences from another’s work;
• The deliberate and detailed presentation of someone else’s concept as one’s own.
“Another’s work” covers all material, including, for example, written work, diagrams, designs, charts and pictures, from all sources, including, for example, the internet, journals, textbooks and essays.
“Collusion” occurs when, unless with official approval (e.g. in the case of group projects), two or more people consciously collaborate in the preparation and production of work which is ultimately submitted by each in an identical, or substantially similar, form and/or is represented by each to be the product of his or her individual efforts.
Each participant to the event confirms that he has neither committed plagiarism nor collusion and he has declared all co-authors in case of collaborative work.
Badges
Conference identification badges are mandatory and will be required for admission to all conference venues and activities (including social events).