INSTRUCTIONS FOR PARTICIPANTS

For all participants

–

[icon name=icon_calendar] The welcome desk will be open from Wednesday, 12th May at 8 am for the registration. We highly recommend you register as early as possible to avoid missing the opening speech.

[icon name=icon_briefcase] You shall go to the welcome desk when you arrive at the conference venue to collect your welcome bag, program and other related materials.

[icon name=icon_pin_alt] You shall come back at the welcome desk after your presentation to collect your certificate of presentation.

[icon name=icon_id-2] You shall print in color and bring the electronic ticket that you received by email when you registered. Folded twice, this will be used to create your badge at the welcome desk.

For oral presenters

–

[icon name=icon_images] You shall load your Powerpoint presentation onto the Ex Ordo platform before the conference, you will receive an email to announce when this step will be available. You shall also bring a copy of your presentation to the conference on a USB stick as a backup.

[icon name=icon_easel] You shall arrive at the room where your presentation is scheduled 15 minutes prior to the first presentation in that session and make yourself known to the session Chair.

[icon name=icon_clock_alt] You shall stay for the whole session – for your paper and the papers of other speakers in that session – in order to enable the delegates who wish to speak with you at the end of the session to be able to find you easily.

[icon name=icon_hourglass] Your presentation shall last 12 minutes and the Q&A sessions should not exceed 2 minutes. In the interest of fairness, please make sure that your whole session does not exceed 14 minutes. The Chair will time your presentation and provide you with a 2-minute warning. Please keep a strict eye on the time during your presentation.

[icon name=icon_easel] Make every effort to hold your audience by maintaining eye contact, modulating your voice and employing a lively delivery.

[icon name=icon_mic_alt] Speak loudly and clearly so that you can be heard by the audience.

[icon name=icon_like] Humour is always appreciated to keep the audience interested, but please avoid jokes that might be offensive to the audience.

For poster presenters

–

[icon name=icon_map_alt] Your poster shall have a vertical or “portrait” orientation and be at A0 Format: 841 x 1189 mm.

[icon name=icon_search] The poster shall be readable from a distance of 2-3 meters. This means that all lettering should be at least 8mm high and that the graphs and diagrams should be drawn with a minimum line width of 1 mm.
Use a clear typeface.

[icon name=icon_flowchart] You shall organize and align your content with columns, sections, headings, and blocks of text. Include title, collaborators, abstract, background/literature review, research questions, materials, approach, process, or methods, results/conclusion, future directions, acknowledgments, and contact information. You can find the event banner here if you want to include it in your poster.

[icon name=icon_blocked] You shall avoid abbreviations, acronyms, and jargon. Avoid fuzzy images; make sure all graphics are high-resolution and easily visible.

[icon name=icon_refresh] Your poster shall be self-explanatory so that you are free to supplement the information and discuss particular points raised by viewers during your presentation session. The discussion becomes difficult if you need to spend time explaining your poster to viewers.

[icon name=icon_check] You shall bring an A0 hard-copy poster to the conference.

[icon name=icon_menu-square_alt2] Lists with your name and assigned poster ID will be available and displayed in the venue.

[icon name=icon_hourglass] You shall put your poster at the bottom of the board with your assigned Poster ID upon arrival in the morning. Our staff will hang it on for you before the session. Take it down as late as possible in order to encourage further discussions about your work during the coffee breaks (last of the conference if possible). You shall stand next to your poster for the duration of your scheduled presentation.