INSTRUCTIONS FOR PRESENTERS

For all presenters

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  You shall go to the welcome desk when you arrive at the conference venue to collect your welcome bag, program and other related materials.

  You shall come back at the welcome desk after your presentation to collect your certificate of presentation (available only for those who have requested the document during the registration).

  Please preload on your laptop all needed documents in case of WIFI issue.

  The detailed schedule of presentations should be ready and published on the event website around 15 days before the conference

For oral presenters

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  You shall load your Powerpoint presentation onto the submission platform before the conference, you will receive an email to announce when this step will be available. You shall also bring a copy of your presentation to the conference on a USB stick as a backup.

  You shall arrive at the room where your presentation is scheduled 15 minutes prior to the first presentation in that session and make yourself known to the session Chair.

  You shall stay for the whole session – for your paper and the papers of other speakers in that session – in order to enable the delegates who wish to speak with you at the end of the session to be able to find you easily.

  Your presentation shall last 12 minutes (25 minutes for the Invited speakers and 40 minutes for the Plenaries). The Questions & Answers sessions should not exceed 3 minutes (5 minutes for the Invited speakers and 10 minutes for the Plenaries). In the interest of fairness, please make sure that your whole session does not exceed 15 minutes (30 minutes for the Invited speakers and 50 minutes for the Plenaries). The Chair will time your presentation and provide you with a 2-minute warning. Please keep a strict eye on the time during your presentation.

  Make every effort to hold your audience by maintaining eye contact, modulating your voice and employing a lively delivery.

  Speak loudly and clearly so that you can be heard by the audience.

  Humour is always appreciated to keep the audience interested, but please avoid jokes that might be offensive to the audience.

For poster presenters

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  Your poster shall have a vertical or “portrait” orientation and be at A0 Format: 841 x 1189 mm.

  The poster shall be readable from a distance of 2-3 meters. This means that all lettering should be at least 8mm high and that the graphs and diagrams should be drawn with a minimum line width of 1 mm.
Use a clear typeface.

  You shall organize and align your content with columns, sections, headings, and blocks of text. Include title, collaborators, abstract, background/literature review, research questions, materials, approach, process, or methods, results/conclusion, future directions, acknowledgments and contact information. You can find the event banner here if you want to include it in your poster.

  You shall avoid abbreviations, acronyms, and jargon. Avoid fuzzy images; make sure all graphics are high-resolution and easily visible.

  Your poster shall be self-explanatory so that you are free to supplement the information and discuss particular points raised by viewers during your presentation session. Discussion becomes difficult if you need to spend time explaining your poster to viewers.

  You shall bring an A0 hardcopy poster to the conference.

  Lists with your name and assigned poster ID will be available and displayed in the venue.

  You shall give your poster to our staff at the welcome desk. We will hang it on for you before the session. You shall stand next to your poster for the duration of your scheduled presentation.