Presenter: the first step is to submit an abstract; if the Scientific Committee accepts it then it is possible for the author to register and proceed with the payment to validate the registration.
Listener: in this case, it is possible to register directly as a listener without submitting any abstract.
How to submit an abstract?
You need to create your account in the submission platform system first and then click on “Submit a Paper”
Are there any guidelines regarding the abstract format?
Yes, a “Guide for Authors” is available at the beginning of each new submission in the submission system. Please read it carefully
What are the related topics?
There are the conference topics that are the closest to the content of your abstract. It is important to choose the accurate related topic(s) because the abstract will be sent to the reviewers who are experts in the selected topic(s).
How to benefit from the early bird rate?
You need to complete your registration and the payment of your registration fees before March 22nd, 2024
Is it possible to get an invitation letter for VISA request?
Yes, the invitation letter is sent once the payment is done and the registration completed.
Does the conference organizer provide proof of attendance?
Yes, the conference organizer provides a certificate of participation and an invoice. These documents are usually required by your university/institute to allocate the grants.
Is it possible to create an account on the submission system and come back later to submit?
Yes, it is also possible to create an account, start a submission and come back later to update it or finish it: Please note that you would not be able to update your abstract anymore once it is completed and under review.
What is the mandatory information for a submission?
Title, abstract content, authors (names & contact details), presentation type (oral, poster), related topic(s)
Is it possible to submit more than one abstract by presenter?
No, due to limited slots, only one abstract can be submitted.
What are the reviewing criteria?
Submissions are reviewed based on:
The Technical Merit: How solid is the presented work? Is the evaluation methodology appropriate? Does the data seem accurate? Are there any fatal flaws in underlying assumptions?
The Readability: How easy is it to understand the submission? Factors that can affect readability include writing style, grammar, spelling, over-use (or under-use in some cases) of equations, inappropriate submission length, or improper font sizes.
The Relevance: How appropriate is this submission for this conference? Sometimes even good submissions are better suited to other locations.
The Originality: Will attendees learn something that they didn’t already know from this submission?
Does it increase the chances of acceptance if the abstract is submitted for poster rather than oral presentation?
Yes, oral presentations are more competitive. But, if an abstract is submitted for oral presentation and the Scientific Committee decides that the work is more suitable for poster presentation then the author would have the opportunity to register and do a poster presentation.
How to know whether an abstract is accepted or not?
Once the Scientific Committee has reviewed the abstract, the Organizing Committee sends an email to inform the author about the result. If the abstract is accepted then the author receives an “Acceptance Letter”.
Is it possible to attend the conference without submitting any work?
Yes, you can register as a listener.
How to book a hotel room close to the conference venue?
A list of hotels very close to the conference venue is available on the “Accommodation” section of the conference website. In most cases, these hotels offer a special discount to the participants. For students who would like less expensive hotels, the Organizing Committee can help you find other accommodations once your registration is validated.