Guide for participants

 ZOOM use : Please note that the ZOOM software will be used for this conference. We have produced a tutorial that explains how to use ZOOM. If you are not familiar with this software, we strongly recommend that you do a test before the conference. Our team is available now to help you and schedule a test with you under realistic conditions. To do so, simply send an email to webinaire-flotteoceanographique@premc.org

Name yourself : Please enter your first and last name as your ZOOM username. If you represent a country or institution, please indicate this and then follow with your name. A tutorial explaining how to rename yourself is available.

Ask a question : To ensure the smooth running of the session, participants are not allowed to activate their microphones. To ask a question, please use the related channel by clicking on the ‘Questions and Answers’ (Q&A) button. The moderator will select some questions and invite the authors to speak. At that time, you will be able to turn on your microphone and camera to ask the question live and interact with the speakers.

Interpretation : Please choose the audio channel corresponding to the language of your choice. A button labeled “Simultaneous translation” will be available in the menu at the bottom of your ZOOM window. Just click on it and choose the language. Two options are available: English and French. A tutorial is available to explain how to use interpretation in ZOOM.

 Setting up your camera: You should set your camera: the best angle for the camera to capture your face is from the eye-level or a little above. If needed, add some books under your computer to reach the appropriate height. You should get close to the camera but not too close. The camera should frame your face, neck, and shoulders. Also, you should be at the center of the frame.

 Clearing the background: You should pay attention to your background if you are at home and minimize background distractions for the audience. You can also use a virtual background customized to the conference by clicking here. To do so, a tutorial is available to explain how to change your virtual background.

 Considering the light: You should light your face, and darken the space behind you: The light source should come from in front of you. Natural light is highly advised.

 Testing the connection speed: If you share your internet connection with others at home, you should ask them to limit their data consumption. You should make sure the audience is not looking at a blurry or pixelated image.

 Using a headset: For speakers, please use a headset to reduce background noise to significantly improve audibility, including for interpretation purposes.