Conditions for Invited speakers

 

Guidelines & Rules

Our role as Organizing Committee is to provide the invited speakers with the best conditions in order to allow them to focus on the content of the conference.
Please notice that PremC will support several expenses related to the organized event according to the following rules:

Registration

  1. The Organizing Committee will manage the registration process for you.
  2. PremC will cover the registration fees related to your participation, including lunches and gala dinner.

Travel

  1. Flight, train or boat tickets will be purchased by PremC, who will take into account your instructions in terms of travel dates. Your instructions are expected at least 3 months prior to the event. If you choose to book your own travel, we will indicate the maximum amount that we will be able to reimburse you.
  2. Invited speakers are not expected to start their journey before 8 am or arrive later than 10 pm unless they wish so.
  3. PremC will provide you with the selected tickets information and ask you for a final confirmation just before booking.
  4. If instructions are received on time, PremC will book a direct flight if available.
  5. Flight, train or boat tickets will be full economy or low-cost where available (business class or first class are not permitted).

Accommodation

  1. The booking and payment of the accommodation will be done by PremC.
  2. The number of nights supported by PremC is limited to the number of conference days + 1 for European speakers (+2 for non-European speakers).
  3. We will do our best in order to book a hotel very close to the conference venue (please note that sending us the booking instructions regarding the dates in advance will ease this task).

VISA Request

  1. If the speakers needs a VISA or any entry permission, PremC will provide a full support to deal with the concerned administration.
  2. VISA fees can be reimbursed by PremC upon presentation of the receipt.

Insurance

  1. It is the responsibility of the speaker to arrange appropriate insurance cover in connection with their attendance at the conference.
  2. PremC cannot be held liable for any loss, personal injury or damage to personal property.