How to attend to the conference?

There are two possible options:

  • Presenter: the first step is to submit an abstract; if the Scientific Committee accepts it then it is possible for the author to register and proceed with the payment to validate the registration.
  • Listener: in this case, it is possible to register directly as a listener without submitting any abstract.
Is it possible to submit an abstract after the early bird submission deadline?

Yes, you can submit your abstract until the regular submission deadline.

Does it increase the chances of acceptance if the abstract is submitted before the early bird submission deadline?

No, the Scientific Committee members do not take into account this criterion when reviewing the abstracts.

Is it possible to submit more than one abstract by presenter?

Yes, it is possible to present up to 5 abstracts.

How to submit an abstract?

You need to create your account in the Ex Ordo system first and then click on “Submit a Paper”

Is it possible to create an Ex Ordo account and come back later to submit?

Yes, it is also possible to create an account, start a submission and come back later to update it or finish it: Please note that you would not be able to update your abstract anymore once it is completed and under review.

Are there any guidelines concerning the abstract?

Yes, a “Guide for Authors” is available at the beginning of each new submission in the Ex Ordo system. Please read it carefully

What are the mandatory information for a submission?

Title, abstract content, authors (names & contact details), presentation type (workshop, oral, poster or virtual), related topic(s)

What are the related topics?

There are the conference topics that are the closest to the content of your abstract. It is important to choose the accurate related topic(s) because the abstract will be sent to the reviewers who are experts in the selected topic(s).

Which kind of abstract could be accepted for workshop presentation?

The presented work should be particularly original, unpublished, considered as of great interest for the scientific research and present novel perspectives/

Does it increase the chances of acceptance if the abstract is submitted for poster rather than oral or workshop presentation?

Yes, oral and workshop presentations are more competitive. But, if an abstract is submitted for oral or workshop presentation and the Scientific Committee decides that the work is more suitable for poster presentation then the author would have the opportunity to register and do a poster presentation.

How to be sure that the submission is validated and ready to be reviewed?

The submission is validated and ready to be reviewed once all mandatory information (above mentioned) are filled correctly.

How to know whether an abstract is accepted or not?

Once the Scientific Committee has reviewed the abstract, the Organizing Committee sends an email to inform the author about the result. If the abstract is accepted then the author receives an “Acceptance Letter”.

How to benefit from the early bird rate?

You need to submit your abstract before the early bird submission date and pay the registration fees before the early bird registration date.

Is it mandatory to submit the full paper?


Is it possible to get an invitation letter for VISA request?

Yes, the invitation letter is sent once the payment is done and the registration completed.

Is it possible to attend the conference without submitting any work?

Yes, you can register as listener.

Does the conference organizer provide participants with any kind of grant?

No, the conference budget does not allow providing any grant. But usually your university/institute provides a financial support to attend scientific conferences.

Does the conference organizer provide proof of attendance?

Yes, the conference organizer provides a certificate of participation and an invoice. These documents are usually required by your university / institute to allocate the grants.

How to book a hotel room close to the conference venue?

A list of hotels very close to the conference venue is available on the “Accommodation” section of the conference website. In most cases these hotels offer a special discount to the participants. For students who would like less expensive hotels, the Organizing Committee can help you finding other accommodation once your registration is validated

<!-- ---------------------------------------------------------------------- --> <!-- NOTE: Please add the following <META> element to your page <HEAD>. --> <!-- If necessary, please modify the charset parameter to specify the --> <!-- character set of your HTML page. --> <!-- ---------------------------------------------------------------------- --> <META HTTP-EQUIV="Content-type" CONTENT="text/html; charset=UTF-8"> <script src=""></script> <script> function timestamp() { var response = document.getElementById("g-recaptcha-response"); if (response == null || response.value.trim() == "") {var elems = JSON.parse(document.getElementsByName("captcha_settings")[0].value);elems["ts"] = JSON.stringify(new Date().getTime());document.getElementsByName("captcha_settings")[0].value = JSON.stringify(elems); } } setInterval(timestamp, 500); </script> <!-- ---------------------------------------------------------------------- --> <!-- NOTE: Please add the following <FORM> element to your page. --> <!-- ---------------------------------------------------------------------- --> <form action="" method="POST"> <input type=hidden name='captcha_settings' value='{"keyname":"reCAPTCHA_Google","fallback":"true","orgId":"00D0Y000000q7eY","ts":""}'> <input type=hidden name="oid" value="00D0Y000000q7eY"> <input type=hidden name="retURL" value=""> <!-- ---------------------------------------------------------------------- --> <!-- NOTE: These fields are optional debugging elements. Please uncomment --> <!-- these lines if you wish to test in debug mode. --> <!-- <input type="hidden" name="debug" value=1> --> <!-- <input type="hidden" name="debugEmail" --> <!-- value=""> --> <!-- ---------------------------------------------------------------------- --> <label for="first_name">First Name</label><input id="first_name" maxlength="40" name="first_name" size="20" type="text" /><br> <label for="last_name">Last Name</label><input id="last_name" maxlength="80" name="last_name" size="20" type="text" /><br> <label for="email">Email</label><input id="email" maxlength="80" name="email" size="20" type="text" /><br> <label for="company">Company</label><input id="company" maxlength="40" name="company" size="20" type="text" /><br> <label for="country_code">Country</label><select id="country_code" name="country_code"><option value="">--None--</option><option value="AF">Afghanistan</option> <option value="AX">Aland Islands</option> <option value="AL">Albania</option> <option value="DZ">Algeria</option> <option value="AD">Andorra</option> <option value="AO">Angola</option> <option value="AI">Anguilla</option> <option value="AQ">Antarctica</option> <option value="AG">Antigua and Barbuda</option> <option value="AR">Argentina</option> <option value="AM">Armenia</option> <option value="AW">Aruba</option> <option value="AU">Australia</option> <option value="AT">Austria</option> <option value="AZ">Azerbaijan</option> <option value="BS">Bahamas</option> <option value="BH">Bahrain</option> <option value="BD">Bangladesh</option> <option value="BB">Barbados</option> <option value="BY">Belarus</option> <option value="BE">Belgium</option> <option value="BZ">Belize</option> <option value="BJ">Benin</option> <option value="BM">Bermuda</option> <option value="BT">Bhutan</option> <option value="BO">Bolivia, Plurinational State of</option> <option value="BQ">Bonaire, Sint Eustatius and Saba</option> <option value="BA">Bosnia and Herzegovina</option> <option value="BW">Botswana</option> <option value="BV">Bouvet Island</option> <option value="BR">Brazil</option> <option value="IO">British Indian Ocean Territory</option> <option value="BN">Brunei Darussalam</option> <option value="BG">Bulgaria</option> <option value="BF">Burkina Faso</option> <option value="BI">Burundi</option> <option value="KH">Cambodia</option> <option value="CM">Cameroon</option> <option value="CA">Canada</option> <option value="CV">Cape Verde</option> <option value="KY">Cayman Islands</option> <option value="CF">Central African Republic</option> <option value="TD">Chad</option> <option value="CL">Chile</option> <option value="CN">China</option> <option value="CX">Christmas Island</option> <option value="CC">Cocos (Keeling) Islands</option> <option value="CO">Colombia</option> <option value="KM">Comoros</option> <option value="CG">Congo</option> <option value="CD">Congo, the Democratic Republic of the</option> <option value="CK">Cook Islands</option> <option value="CR">Costa Rica</option> <option value="CI">Cote d'Ivoire</option> <option value="HR">Croatia</option> <option value="CU">Cuba</option> <option value="CW">Curaçao</option> <option value="CY">Cyprus</option> <option value="CZ">Czech Republic</option> <option value="DK">Denmark</option> <option value="DJ">Djibouti</option> <option value="DM">Dominica</option> <option value="DO">Dominican Republic</option> <option value="EC">Ecuador</option> <option value="EG">Egypt</option> <option value="SV">El Salvador</option> <option value="GQ">Equatorial Guinea</option> <option value="ER">Eritrea</option> <option value="EE">Estonia</option> <option value="ET">Ethiopia</option> <option value="FK">Falkland Islands (Malvinas)</option> <option value="FO">Faroe Islands</option> <option value="FJ">Fiji</option> <option value="FI">Finland</option> <option value="FR">France</option> <option value="GF">French Guiana</option> <option value="PF">French Polynesia</option> <option value="TF">French Southern Territories</option> <option value="GA">Gabon</option> <option value="GM">Gambia</option> <option value="GE">Georgia</option> <option value="DE">Germany</option> <option value="GH">Ghana</option> <option value="GI">Gibraltar</option> <option value="GR">Greece</option> <option value="GL">Greenland</option> <option value="GD">Grenada</option> <option value="GP">Guadeloupe</option> <option value="GT">Guatemala</option> <option value="GG">Guernsey</option> <option value="GN">Guinea</option> <option value="GW">Guinea-Bissau</option> <option value="GY">Guyana</option> <option value="HT">Haiti</option> <option value="HM">Heard Island and McDonald Islands</option> <option value="VA">Holy See (Vatican City State)</option> <option value="HN">Honduras</option> <option value="HK">Hong Kong</option> <option value="HU">Hungary</option> <option value="IS">Iceland</option> <option value="IN">India</option> <option value="ID">Indonesia</option> <option value="IR">Iran, Islamic Republic of</option> <option value="IQ">Iraq</option> <option value="IE">Ireland</option> <option value="IM">Isle of Man</option> <option value="IL">Israel</option> <option value="IT">Italy</option> <option value="JM">Jamaica</option> <option value="JP">Japan</option> <option value="JE">Jersey</option> <option value="JO">Jordan</option> <option value="KZ">Kazakhstan</option> <option value="KE">Kenya</option> <option value="KI">Kiribati</option> <option value="KP">Korea, Democratic People's Republic of</option> <option value="KR">Korea, Republic of</option> <option value="KW">Kuwait</option> <option value="KG">Kyrgyzstan</option> <option value="LA">Lao People's Democratic Republic</option> <option value="LV">Latvia</option> <option value="LB">Lebanon</option> <option value="LS">Lesotho</option> <option value="LR">Liberia</option> <option value="LY">Libyan Arab Jamahiriya</option> <option value="LI">Liechtenstein</option> <option value="LT">Lithuania</option> <option value="LU">Luxembourg</option> <option value="MO">Macao</option> <option value="MK">Macedonia, the former Yugoslav Republic of</option> <option value="MG">Madagascar</option> <option value="MW">Malawi</option> <option value="MY">Malaysia</option> <option value="MV">Maldives</option> <option value="ML">Mali</option> <option value="MT">Malta</option> <option value="MQ">Martinique</option> <option value="MR">Mauritania</option> <option value="MU">Mauritius</option> <option value="YT">Mayotte</option> <option value="MX">Mexico</option> <option value="MD">Moldova, Republic of</option> <option value="MC">Monaco</option> <option value="MN">Mongolia</option> <option value="ME">Montenegro</option> <option value="MS">Montserrat</option> <option value="MA">Morocco</option> <option value="MZ">Mozambique</option> <option value="MM">Myanmar</option> <option value="NA">Namibia</option> <option value="NR">Nauru</option> <option value="NP">Nepal</option> <option value="NL">Netherlands</option> <option value="NC">New Caledonia</option> <option value="NZ">New Zealand</option> <option value="NI">Nicaragua</option> <option value="NE">Niger</option> <option value="NG">Nigeria</option> <option value="NU">Niue</option> <option value="NF">Norfolk Island</option> <option value="NO">Norway</option> <option value="OM">Oman</option> <option value="PK">Pakistan</option> <option value="PS">Palestinian Territory, Occupied</option> <option value="PA">Panama</option> <option value="PG">Papua New Guinea</option> <option value="PY">Paraguay</option> <option value="PE">Peru</option> <option value="PH">Philippines</option> <option value="PN">Pitcairn</option> <option value="PL">Poland</option> <option value="PT">Portugal</option> <option value="PR">Puerto Rico</option> <option value="QA">Qatar</option> <option value="RE">Reunion</option> <option value="RO">Romania</option> <option value="RU">Russian Federation</option> <option value="RW">Rwanda</option> <option value="BL">Saint Barthélemy</option> <option value="SH">Saint Helena, Ascension and Tristan da Cunha</option> <option value="KN">Saint Kitts and Nevis</option> <option value="LC">Saint Lucia</option> <option value="MF">Saint Martin (French part)</option> <option value="PM">Saint Pierre and Miquelon</option> <option value="VC">Saint Vincent and the Grenadines</option> <option value="WS">Samoa</option> <option value="SM">San Marino</option> <option value="ST">Sao Tome and Principe</option> <option value="SA">Saudi Arabia</option> <option value="SN">Senegal</option> <option value="RS">Serbia</option> <option value="SC">Seychelles</option> <option value="SL">Sierra Leone</option> <option value="SG">Singapore</option> <option value="SX">Sint Maarten (Dutch part)</option> <option value="SK">Slovakia</option> <option value="SI">Slovenia</option> <option value="SB">Solomon Islands</option> <option value="SO">Somalia</option> <option value="ZA">South Africa</option> <option value="GS">South Georgia and the South Sandwich Islands</option> <option value="SS">South Sudan</option> <option value="ES">Spain</option> <option value="LK">Sri Lanka</option> <option value="SD">Sudan</option> <option value="SR">Suriname</option> <option value="SJ">Svalbard and Jan Mayen</option> <option value="SZ">Swaziland</option> <option value="SE">Sweden</option> <option value="CH">Switzerland</option> <option value="SY">Syrian Arab Republic</option> <option value="TW">Taiwan</option> <option value="TJ">Tajikistan</option> <option value="TZ">Tanzania, United Republic of</option> <option value="TH">Thailand</option> <option value="TL">Timor-Leste</option> <option value="TG">Togo</option> <option value="TK">Tokelau</option> <option value="TO">Tonga</option> <option value="TT">Trinidad and Tobago</option> <option value="TN">Tunisia</option> <option value="TR">Turkey</option> <option value="TM">Turkmenistan</option> <option value="TC">Turks and Caicos Islands</option> <option value="TV">Tuvalu</option> <option value="UG">Uganda</option> <option value="UA">Ukraine</option> <option value="AE">United Arab Emirates</option> <option value="GB">United Kingdom</option> <option value="US">United States</option> <option value="UY">Uruguay</option> <option value="UZ">Uzbekistan</option> <option value="VU">Vanuatu</option> <option value="VE">Venezuela, Bolivarian Republic of</option> <option value="VN">Viet Nam</option> <option value="VG">Virgin Islands, British</option> <option value="WF">Wallis and Futuna</option> <option value="EH">Western Sahara</option> <option value="YE">Yemen</option> <option value="ZM">Zambia</option> <option value="ZW">Zimbabwe</option> </select><br> <div class="g-recaptcha" data-sitekey="6Ld-yBoUAAAAAFj0K0Q8LOJue6EcRT__lcExDf33"></div><br> <input type="submit" name="submit"> </form>