INSTRUCTIONS FOR PARTICIPANTS
The following information is provided to assist authors with the preparation of their presentation. You shall comply with these instructions and guidelines in order to make sure that your presentation will go smoothly. If you need any further information please contact the ICONAN 2018 organizing committee at email@example.com. The detailed program of the conference will be published on September 10th.
For all participants
The welcome desk will be open on Tuesday, 25th September from 6 to 7 pm for the registration. We highly recommend you register at this moment to avoid the long lines of the first morning.
You shall go to the welcome desk when you arrive at the conference venue to collect your welcome bag, program and other related materials.
You shall come back at the welcome desk after your presentation to collect your certificate of presentation.
You shall print in color and bring the electronic ticket that you received by email when you registered for ICONAN 2018. Folded twice, this will be used to create your badge at the welcome desk.
For oral presenters
You shall load your Powerpoint presentation onto the Ex Ordo platform before the conference, you will receive an email to announce when this step will be available. You shall also bring a copy of your presentation to the conference on a USB stick as a backup.
You shall arrive at the room where your presentation is scheduled 15 minutes prior to the first presentation in that session and make yourself known to the session Chair.
You shall stay for the whole session – for your paper and the papers of other speakers in that session – in order to enable the delegates who wish to speak with you at the end of the session to be able to find you easily.
Your presentation shall last 12 minutes (24 minutes for the Plenaries). The Questions & Answers sessions should not exceed 2 minutes (4 minutes for the Plenaries). In the interest of fairness, please make sure that your whole session does not exceed 14 minutes (28 minutes for the Plenaries). The Chair will time your presentation and provide you with a 2-minute warning. Please keep a strict eye on the time during your presentation.
Make every effort to hold your audience by maintaining eye contact, modulating your voice and employing a lively delivery.
Speak loudly and clearly so that you can be heard by the audience.
Humour is always appreciated to keep the audience interested, but please avoid jokes that might be offensive to the audience.
For poster presenters
Your poster shall have a vertical or “portrait” orientation and be at A0 Format: 841 x 1189 mm.
The poster shall be readable from a distance of 2-3 meters. This means that all lettering should be at least 8mm high and that the graphs and diagrams should be drawn with a minimum line width of 1 mm. Use a clear typeface.
You shall organize and align your content with columns, sections, headings, and blocks of text. Include title, collaborators, abstract, background/literature review, research questions, materials, approach, process, or methods, results/conclusion, future directions, acknowledgments and contact information. You can find the event banner here or here if you want to include it in your poster.
You shall avoid abbreviations, acronyms, and jargon. Avoid fuzzy images; make sure all graphics are high-resolution and easily visible.
Your poster shall be self-explanatory so that you are free to supplement the information and discuss particular points raised by viewers during your presentation session. The discussion becomes difficult if you need to spend time explaining your poster to viewers.
You shall bring an A0 hard-copy poster to the conference.
Lists with your name and assigned poster ID will be available and displayed in the venue.
You shall put your poster at the bottom of the board with your assigned Poster ID upon arrival in the morning. Our staff will hang it on for you before the session. Take it down as late as possible on the same day. You shall stand next to your poster for the duration of your scheduled presentation.