A2IC 2018 Organizing Committee
How to attend to the conference?
There are two possible options:
- Presenter: the first step is to submit an abstract; if the Scientific Committee accepts it then it is possible for the author to register and proceed with the payment to validate the registration.
- Listener: in this case, it is possible to register directly as a listener without submitting any abstract.
Is it possible to submit an abstract after the early bird submission deadline?
Yes, you can submit your abstract until the regular submission deadline.
Does it increase the chances of acceptance if the abstract is submitted before the early bird submission deadline?
No, the Scientific Committee members do not take into account this criterion when reviewing the abstracts.
Is it possible to submit more than one abstract by presenter?
Yes, it is possible to present up to 5 abstracts.
How to submit an abstract?
You need to create your account in the Ex Ordo system first and then click on “Submit a Paper”
Is it possible to create an Ex Ordo account and come back later to submit?
Yes, it is also possible to create an account, start a submission and come back later to update it or finish it: Please note that you would not be able to update your abstract anymore once it is completed and under review.
Are there any guidelines concerning the abstract?
Yes, a “Guide for Authors” is available at the beginning of each new submission in the Ex Ordo system. Please read it carefully
What are the mandatory information for a submission?
Title, abstract content, authors (names & contact details), presentation type (workshop, oral, poster or virtual), related topic(s)
What are the related topics?
There are the conference topics that are the closest to the content of your abstract. It is important to choose the accurate related topic(s) because the abstract will be sent to the reviewers who are experts in the selected topic(s).
What are the reviewing criteria?
Submissions are reviewed based on:
The Technical Merit: How solid is the presented work? Is the evaluation methodology appropriate? Does the data seem accurate? Are there any fatal flaws in underlying assumptions?
The Readability: How easy is it to understand the submission? Factors that can affect readability include writing style, grammar, spelling, over-use (or under-use in some cases) of equations, inappropriate submission length, or improper font sizes.
The Relevance: How appropriate is this submission for this conference? Sometimes even good submissions are better suited to other locations.
The Originality: Will attendees learn something that they didn’t already know from this submission?
Which kind of abstract could be accepted for workshop presentation?
The presented work should be particularly original, unpublished, considered as of great interest for the scientific research and present novel perspectives.
Does it increase the chances of acceptance if the abstract is submitted for poster rather than oral or workshop presentation?
Yes, oral and workshop presentations are more competitive. But, if an abstract is submitted for oral or workshop presentation and the Scientific Committee decides that the work is more suitable for poster presentation then the author would have the opportunity to register and do a poster presentation.
How to be sure that the submission is validated and ready to be reviewed?
The submission is validated and ready to be reviewed once all mandatory information (above mentioned) are filled correctly.
How to know whether an abstract is accepted or not?
Once the Scientific Committee has reviewed the abstract, the Organizing Committee sends an email to inform the author about the result. If the abstract is accepted then the author receives an “Acceptance Letter”.
How to benefit from the early bird rate?
You need to submit your abstract before the early bird submission date and pay the registration fees before the early bird registration date.
Is it mandatory to submit the full paper?
Is it possible to get an invitation letter for VISA request?
Yes, the invitation letter is sent once the payment is done and the registration completed.
Is it possible to attend the conference without submitting any work?
Yes, you can register as listener.
Does the conference organizer provide participants with any kind of grant?
No, the conference budget does not allow providing any grant. But usually your university/institute provides a financial support to attend scientific conferences.
Does the conference organizer provide proof of attendance?
Yes, the conference organizer provides a certificate of participation and an invoice. These documents are usually required by your university / institute to allocate the grants.
How to book a hotel room close to the conference venue?
A list of hotels very close to the conference venue is available on the “Accommodation” section of the conference website. In most cases these hotels offer a special discount to the participants. For students who would like less expensive hotels, the Organizing Committee can help you finding other accommodation once your registration is validated.